Top Five Tips for Making More Time!

July 7, 2016 in Best of Both, leadership, management, Time Management, work, Work-Life Balance by MyBestofBothWorlds

Top Five Tips for Making More Time!

Many times over my career, I’ve heard how many hours are in your day Kathleen?
Well I’ve got the same 24 hours as everyone else, no matter what people think. I just try to make the most out of them every day.  And staying organized is something I practice each day.  To me, being busy is not a compliment, being productive is. I have covered this topic by in 2014 you can check out what I thought then, a few items stayed on my top fav five!  So I’ve refined my list for what has worked best for me, below are my top five tips for making more time!

photo credit: Morguefile.com

1. Never touch things twice-ever!  Don’t be tempted-deal with it as it comes in so either Act on it, delegate it or delete it. This rule applies for email, snail mail, phone messages.

2. Don’t multitask– it doesn’t work and contrary to popular belief is a time waster. My favorite saying from an organizational development class I took that stuck with me all these years later is: A man who chases two rabbits at once catches neither! Stick with one project at a time, and limit the interruptions as it takes longer to get back to the place where you left off.

3. Use your calendar. I live by my calendar. It really helps me stay organized. Build in meetings with yourself to complete specific tasks. This helps alleviate getting overbooked. Enter reminders, so they pop up on your calendar and you can remember to follow up on an item or prepare for upcoming events. Recurring appointments are not just great for birthdays and anniversaries use them to remind you weekly tasks such as payroll or on a monthly basis to run certain reports or order supplies.

4. Get tough tasks out of the way early. If there is a dreaded item /s on your to-do list, don’t let them hang over your head all day, get them out of the way early, you will feel accomplished and energetic gaining positive momentum moving onto other items.

5. Writing things down. I’m always making notes, who I’ve spoken to, when, what the subject was, what needs to be followed up etc. I interact with a multitude of people each and every day. I have files for all these folks: providers, skilled nursing homes, department directors etc. This helps me keep track and stay organized with less stress, as I know I can refresh my memory by reading my notes.

What tips do you have for making more time?  Please share them, I’m always willing to try something new and see if it works for me.